What is programme management?

Definition

Programme management is the coordinated management of projects and business-as-usual activities to achieve beneficial change. 

A programme is a unique and transient strategic endeavour undertaken to achieve a beneficial change and incorporating a group of related projects and business-as-usual activities.

Definition from APM Body of Knowledge 7^th edition

Delivering programme change

Programmes are often defined as delivering change and would typically incorporate the full utilisation of benefits to satisfy the business case. They utilise capital expenditure to acquire assets, services, products and capability, alongside operating expense incurred as a result of performing normal business operations.

Shaping programmes requires the selection and framing of projects and other work in business-as-usual into a structure where benefits can be delivered incrementally over time. To shape a programme, the sponsor works with stakeholders as early as possible to establish:

• a clear understanding of the desired future state – typically described as a ‘programme vision’;
• how much risk investors are willing to tolerate in achieving their objectives (risk appetite).

Change programme vs. steady-state activities

Source: Introduction to programme management, 2^nd edition

Watch: What is programme management?

Programme, planning and governance

Shaping the programme to accomplish the vision requires the sponsor and programme manager to select and organise projects and other business-as-usual activities. The programme manager is responsible for day-to-day management of the programme including the coordination of projects and change management activities.

Programme planning is always benefits led, and a programme deployment approach and life cycle are characteristically iterative to facilitate decisions about the optimal next steps.

Sometimes, governance of projects within programmes is set up independently to programme governance. Where this is the case project sponsors are part of the programme governance structure to ensure a continual focus on programme benefits and the alignment of priorities.

The programme board is a body that provides sponsorship and governance to a programme. The board will represent financial, provider and user interests.

APM Programme Management Specific Interest Group

Programme management is focused on the delivery of change within an organisation or environment. The transition from projects delivering outputs to embedding new working practices as business as usual, requires a planned and systematic approach necessitating leadership, drive and commitment.

APM Body of Knowledge 7^th edition

The APM Body of Knowledge 7^th edition is a foundational resource providing the concepts, functions and activities that make up professional project management. It reflects the developing profession, recognising project-based working at all levels, and across all sectors for influencers, decision makers, project professionals and their teams.